February 23, 2017

May 2016 Board of Education Notes

Dr. Jerome R. Brockway, Supt.

Mary Ann Wayman, Treas.

The meeting of the Ashtabula County Technical and Career Center Board of Education was called to order by President Dr. Waid on Monday, May 16, 2016, at 6:32 p.m. in the cafeteria in “B” building of A-Tech.

Present: Ed Brashear, Steve Candela, William Hill, Michael Kennedy, Barbara Klingensmith, Julius Petro, Harlan Waid, Supt. Brockway, Treasurer Wayman, Gilda McQuoid, several teachers, parents, students, and several administrators.

Absent: None

Items Presented:

A. Pledge of Allegiance.

B. Dr. Waid welcomed everyone. He spoke about the North East Ohio Robotics Competition he attended. He said our Precision Machining and CNET classes won first place. He also said it was very exciting. Dr. Waid related that to the other students who have won their competitions and congratulated all. He read the Resolution of Outstanding Students. The Board voted and approved the resolution. Dr. Brockway introduced Paul Brockett, Jon Whipple and Gilda McQuoid. Mr. Brockett read the names and Mr. Whipple and Mrs. McQuoid gave the certificates to the students, teachers and administrators and they were all congratulated by Dr. Waid and Dr. Brockway. The Promotional Bulletin Board and Business Chapter Procedure students both won first place in the State and nine will be going to the Nationals this summer. The Board recessed for the reception at 7:15 p.m., and then reconvened in the Board Room at 7:23 p.m.

C. Dr. Waid commended Mrs. Wayman on the description of programs and reports in the minutes. They give a good overview of the presentations given by the instructors.

D. Routine items of business such as minutes, financial reports, and acknowledgement of enclosed bills were approved.

E. The Board voted to approve the following advance:

1. Advance $75,000 to TANF Summer Youth Program (019-9800) from the General Fund (001).

F. The Board voted to approve the following appropriation adjustments:

1. Key Opportunities (019-9600) +$50,000.00

2. TANF Summer Youth (019-9800) +$535,809.00

3. VEPD Secondary Grant FY16 (524-9164) +$11,309.38

G. Mrs. Wayman briefly explained the Five-Year Forecast. She said it is an update from the October forecast with no significant changes. The Board voted to approve the Revised Five-Year Forecast for FY16-FY20.

H. Six of the seven Superintendent evaluations were received with three perfect scores. Dr. Brockway said he appreciates the Board’s confidence. Dr. Waid congratulated Dr. Brockway. The Board voted to issue a five-year contract to Dr. Brockway as Superintendent.

I. Dr. Brockway reviewed the personnel items with the Board.

J. The Board voted to approve the following personnel items: non-renew the following retire-rehire staff personnel’s one-year limited contract, per the teacher’s negotiated agreement, section 10.10(c): Brian Kimmel, Gilda McQuoid and Thomas Rutledge; non-renew Matthew Root, ½ time instructor at Pymatuning at the end of his 2015-2016 contract. Pymatuning has decided not to continue the Manufacturing Program for the 2016-2017 school year.

K. The Board voted to approve the following personnel items: accept the resignation due to retirement of William Olin, Career-Tech Instructor effective June 30, 2016. Mr. Olin has been employed since 2007; renew the following administrative contracts, effective July 1, 2016 for the period listed and in accordance with salary schedules adopted by the Board: Keith Biber – 260 days, 3 years, July 1, 2016 to June 30, 2019; Kenneth Porter – 260 days, 2 years, July 1, 2016 to June 30, 2018; Jeffery Seth – 260 days, 3 years, July 1, 2016 to June 30, 2019; Jon Whipple – 225 days, 3 years, July 1, 2016 to June 30, 2019; issue six one-year limited contracts for the 2016-2017 school year, in accordance with the Teachers Negotiated Agreement and in accordance with the adopted salary schedule and pending proper certification; issue six two-year limited contracts beginning with the 2016-2017 school year, in accordance with the Teachers Negotiated Agreement and in accordance with the adopted salary schedule and pending proper certification; issue fourteen three-year limited contracts beginning with the 2016-2017 school year, in accordance with the Teachers Negotiated Agreement and in accordance with the adopted salary schedule and pending proper certification; issue Jessica Cotton a continuing classified contract as General/Switchboard Secretary for 194 days beginning July 1, 2016 and Board Policy and in accordance with ORC 3319.083; issue Pamela Thress a part-time contract for the Cafeteria for 4.5 hours per day for 178 days for the 2016-2017 school year at $10.71 per hour, in accordance with ORC 3319.083; issue Kelly Fischer a part-time contract for the Cafeteria as Dishwasher for 4.5 hours per day for 178 days for the 2016-2017 school year at $10.20 per hour, in accordance with ORC 3319.083.

L. The Board voted to approve the following personnel items: issue Nicholas Leavitt a 260 day limited contract as Technology Support Specialist III for the 2016-2017 year on an as-needed basis, as scheduled by the Superintendent at $18.00 per hour in accordance with O.R.C. 3319.083; issue Alyssa Rhodes a part-time contract as Technology Support for the 2016-2017 year on an as-needed basis, as scheduled by the Superintendent at $9.46 per hour in accordance with O.R.C. 3319.083; issue fourteen extended service contracts in accordance with ORC 3319.11(1) and 3319.11(e) for the 2016-2017 school year and according to the salary schedule; issue Jessica Dalin a supplemental extended service contract for the 2016-2017 school year on an as-needed basis, as scheduled by the Superintendent at her per diem hourly rate for the Small Animal Program; issue extended time contracts in accordance with ORC 3319.083 for the 2016-2017 school year to Elizabeth Loomis for 6 days and Kelly Fischer for 3 days; issue Rebecca Robinson, RN Instructor a supplemental extended service contract on an as-needed basis, scheduled by the Superintendent not to exceed 183 hours from July 1, 2016 to June 30, 2017, at her daily per diem hourly rate and in accordance with ORC 3319.11(1) and according to the salary schedule; issue Jannette Wright, LPN Instructor a supplemental extended service contract on an as-needed basis, as scheduled by the Superintendent not to exceed 188 hours from July 1, 2016 to June 30, 2017, at her daily per diem hourly rate and in accordance with ORC 3319.11(1) and according to the salary schedule; issue Stephanie Miller a supplemental contract as RN Coordinator for the 2016-2017 school year in accordance with ORC 3319.11(1) and 3319.11(e) for a total of $2,000.00.

M. The Board voted to approve the following personnel item: issue eight supplemental contracts as Strategic Planning District Committee members through June 30, 2016, on an as-needed basis, as scheduled by the Superintendent, not to exceed 32 hours, as per the teachers negotiated agreement and in accordance with ORC 3319.11(1) and 3319.11(e) at $21.38 per hour. Dr. Brockway spoke about e.7 of the agenda – Strategic Planning. He said it is important to look at where we are and what we want to do to improve the district. Mark Perna is working with teachers. Supplemental contracts were issued to compensate for being part of the team and help implementation. Board participation is needed when we need to change any guidelines or regulations. They will keep the Board informed along the way. The amount is the negotiated amount. Meetings will start this summer.

N. The Board voted to approve the following personnel items: issue Tim Gran a contract as substitute custodian, on an as–needed basis, as scheduled by the Superintendent for the 2015-2016 school year at $11.20/hour, in accordance with ORC 3319.083; issue twenty-one contracts as substitutes in the areas listed on the contracts, on an as-needed basis, as scheduled by the Superintendent for the 2016-2017 school year at the rates listed on the contracts, pending satisfactory criminal records background check and proper certification, in accordance with ORC 3319.083; adopt the Ashtabula County Educational Service Center Substitute List for the 2016-2017 school year for both substitute teachers and substitute educational aides; issue ten Workforce Development contracts for 2015-2016, on an as-needed basis, as scheduled by the Superintendent, at $20.00/hour pending proper certification and sufficient student enrollment and satisfactory criminal records background check in accordance with ORC 3319.11(1) and 3319.11(e); issue Andrew Kelner a one-year non-certificated administrative contract for 260/261 days as Workforce Development Outreach Program Coordinator beginning July 1, 2016 to June 30, 2017 at $42,840.00 in accordance with ORC 3319.02(A); issue Debbielin Offenberg a part-time contract as Key Opportunities Job Monitor, from May 17, 2016 to October 31, 2016, on an as-needed basis, as scheduled by the Superintendent, not to exceed 600 hours at $12.00/hour and in accordance with ORC 3319.083; issue three contracts for the 2016 Summer TANF WE as Youth Monitors from May 11, 2016 to August 31, 2016, on an as-needed basis, as scheduled by the Superintendent, not to exceed the hours and rates listed on the contracts, pending proper certification and in accordance with ORC 3319.083; issue Rebecca Harvey a contract for the 2016 Summer TANF WE as Youth Monitor from May 11, 2016 to June 30, 2016, on an as-needed basis, as scheduled by the Superintendent, not to exceed 30 hours at $10.50 per hour, pending proper certification and in accordance with ORC 3319.083; issue Marie Conoboy an ABLE Instructor contract for an additional 100 hours at $18.00 per hour through June 30, 2016 in accordance with ORC 3319.11(1) and 3319.11(e); pending sufficient student enrollment, proper certification, and satisfactory criminal records background check issue five contracts at $17.00 per hour, on an as-needed basis, as scheduled by the Superintendent for the 2016 Summer School Program, and in accordance with ORC 3319.11(1) and 3319.11(e).

O. The Board voted to enter into agreements with the following agencies to provide work experience for Youth Opportunities/TANF program students.

Country Neighbor Program

Grand Valley Public Library

Spiderweb

P. The Board voted to enter into a contract with the Ashtabula County Department of Job and Family Services to offer the 2016 TANF Summer Youth Work Experience Program, May 1, 2016 to August 31, 2016 (pending approval by the County Commissioners).

Q. The Board voted to approve a modification to the Key Opportunities contract with the Ashtabula County Department of Job & Family Services to provide a TANF Youth Work element, March 1, 2016 to October 31, 2016 (pending approval by the County Commissioners).

R. The Board voted to approve the Workforce Development tuition rates for 2016-2017. Mr. Brashear asked about the large increase in tuition. Dr. Brockway said we went to zero-based budgeting and we looked closer at expenditures and the past three year averages. So the programs are all different. This is an adjustment to rates. They are still within Title IV Pell and Loans requirements.

Program 15-16 16-17 % Increase

Cosmetology $9,015 $9,600 6%

Medical Administrative Asst. $4,205 $4,700 12%

Business Office Specialist $4,205 $4,350 3%

Patient Care Tech $4,730 $4,800 1%

Automotive Technology $7,275 $8,250 13%

Industrial Maintenance $7,230 $7,500 4%

HVAC $3,325 $3,800 14%

Electricity $3,175 $3,800 20%

Welding $4,150 $4,250 2%

LPN $10,000 $10,750 8%

RN $14,000 $14,000 0%

S. The Board voted to enter into a three-year agreement for wages, hours and working conditions for the regular full-time non-professional, non-teaching employees in kitchen, maintenance and custodial classifications May 1, 2016 to April 30, 2019.

T. The Board voted to remove several items of instructional nature, several pieces of equipment that are beyond repair or obsolete and no longer useable for instructional or for operational needs. Since the aggregate valued amount of these items is below $2,000, the Board authorized the removal of said items from the District’s inventory and authorized the Superintendent to dispose of or cannibalize said items.

SN/Tag Number Description

05419 Traulsen single door reach in cooler

DLXMTOXFF-41/F IPad

U. Keith Biber passed out the Summer Maintenance Schedule for in-house work by the maintenance and custodial staff. He highlighted the bigger projects. He said we will update the ceiling and lighting in “B” hallways, the Harbor Room and the Cafeteria serving areas. He said we still have a lot of activities going on during the summer, so we have to schedule around them. New grids, 2 x 2 ceiling tiles, and lighting will be installed. “A” complex brick will be waterproofed using a special sealant. We refresh each of our labs on a five-year rotating basis. We will do the Carpentry lab and Power Tech labs this summer. We power wash everything from top to bottom, paint, clean and seal floors. This helps programs maintain their lab easier. We have roof repairs every year. All flashings have been done. “A” complex is in good shape. We will target resaturation on “B”, Meister and Clark Halls. Roof leaks and winter damage will be repaired. “C” area parking areas and some other small areas will get repaired and paved or sealcoated. We will be replacing our 13-year old telephone system. It is no longer supported by Comdial so we have to upgrade. We are using Phone World to replace it. Mr. Biber also said we are replacing a couple of doors and replacing the carpet in the administrative wing of “A Complex. Mr. Kennedy asked who does the brickwork. Conneaut was told not to seal the bricks, but now the engineers recommend sealing. We waited four or five years before we sealed our bricks. Dr. Brockway said we have a very ambitious summer schedule and that we do have a rotation to repair and replace.

V. Dr. Brockway reported that Senior Awards Ceremony will be held Friday, May 27, at Lakeside. He asked that Board members be there by 6:30 p.m.

W. RN Graduation will be held on June 7 at 6:00 p.m. in the Harbor Room.

X. Mr. Candela asked about Berkshire kids. Dr. Brockway said juniors from Ledgemont could finish out their second year of their program this year. There are a few programs with Ledgemont students. Several Ledgemont students open-enrolled in Ashtabula County Schools to be able to come here. Mr. Petro asked if we will be hiring a Student Resource Officer (SRO). Dr. Brockway will bring it up with the Sheriff’s Department. Dr. Brockway said it is hard to find someone for the position.

Y. Dr. Brockway reported the court date for the Romansky Trust is June 21, 2016. We are hoping for Summary Judgement.

Z. The Board voted to go into executive session at 8:02 p.m. to discuss employment of personnel.

AA. The Board returned from executive session at 8:42 p.m. after discussing employment of personnel.

BB. The Board voted to accept the letter of resignation due to retirement from Mary Ann Wayman, Treasurer, effective August 31, 2016. The Board congratulated her on her 40 years of service to the District.

CC. The meeting was adjourned at 8:44 p.m. with the next regular meeting to be held on Monday, June 20, 2016, beginning at 6:30 p.m. in the board room.